Materials-ordering assistant

Turns an accepted quote straight into a ready-to-send supplier order.

What it's worth

Saves 15–20 min/job

Who it's for

Trades who re-write the same materials list from the quote onto a separate supplier order every single job.

DIY: how to set this up yourself

A high-level path to a basic version you can build in Claude on your own.

  1. List your regular suppliers and how you usually order: phone, email, app or in person.
  2. Give Claude your standard quote format so it knows where the materials list lives.
  3. Ask Claude to draft a supplier order template pulled straight from the quote details.
  4. Test it on a real job and check quantities and pricing are landing correctly.
  5. Build the habit of generating the order as soon as a quote is accepted.

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